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How our HRA administration works

HRA Hub: Purpose built for people

Discover HRA Hub, the industry’s leading HRA administration software designed with a singular guiding principle: people first.
  • High tech, Personal touch: Cut through the complexity. Save time, simplify benefits.
  • Relentless Personalization: Your benefits, your way. Tailored plans, expert guidance.
  • Expert Support & Guidance: Navigating benefits made easy. A decade of experience at your service.
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HRA Administration Software

Our platform makes HRA setup simple.

1. Customize Your Plan Take Command's HRA platform guides you step-by-step in designing your custom, compliant ICHRA or QSEHRA. Need help? Our HRA experts can help you design your plan with confidence.

2. Introduce to Your Team Rest assured that we will help onboard your employees, from educating and explaining their HRA benefit to providing 1:1 personalized enrollment support, submitting enrollment applications, and seamlessly integrating with your HRIS for efficient people management.

3. Deliver Compliant, Tax-Free Benefits Easily pay monthly premiums directly to carriers or reimburse your employees tax-free. Our HRA administration software gives you peace of mind with turn-key and transparent payroll and compliance reporting.

QSEHRA Administration + ICHRA Administration

HRA management is seamless with our all in one platform

HRA Hub is a true end-to-end platform with intuitive navigation and purpose built features.
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Personalized Shopping & Decision Support

Individual health plan recommendations that meet employees’ unique needs and preferred doctors & prescriptions while simplifying the decision process.

Administration Tools

 

Easily manage employee benefits and administrative tasks with intuitive tools built to save you time and reducing complexity.

Comprehensive Reporting & Compliance

Transparent and reliable data reporting across payroll, compliance and employee enrollments, to easily access information and monitor your benefit plan.

HRIS Integration (Available soon!)

Streamline your administrative processes and roster management through integrations across most HRIS platforms, saving time and ensuring accuracy.

AutoPay Solution

Simplify insurance premium payments with AutoPay, enabling payments directly to insurance carriers and taking burden from employees.

Customized HRA Plan Design

Create your HRA plan through our platform or work with our experts to build the perfect plan for your company.

“We have loved our experience with Take Command. It gives our employees flexibility and is easy to administer. Their platform makes it so easy to do payroll each month.”

“Take Command Health has made it simple to set up and administer the small business HRA for StreamCare and we highly recommend it to other small businesses.”

— William Norvell, CEO of Forte

“Your model obviously is very tech driven and that's great. And for many employers, that online experience is so important. And I love the way you guys complement that with your enrollment support and some of the other features that you offer.”

— Doug Moore, Benefits Consultant of Seubert & Associates

proven and trusted

We've helped 6,000+ employers across the country take command of their benefits.

Read Our Success Stories
2014
Year Founded
50
States Supported
100K+
People Helped
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Let's talk through your HRA questions

Fill out the form below to connect with our team and see if an HRA is a good fit.

HRA Administration Software 101

What is an HRA software provider?

Because of the high margin for error when administering your own HRA plan, many businesses have opted for using an HRA software provider to ensure accuracy and to minimize the headache of doing so themselves.

An HRA software provider is a one-stop shop for setup, compliance, onboarding, policy changes, and all documentation about your HRA plan.

HRA software providers support your plan administrator by: 

  • Plan set up. HRA software providers work with you to develop a plan that best fits your and your employees' needs. They send out and collect the documentation needed to onboard all employees.
  • Monitor the movement of funds. By automatically tracking HRA funds, you’re able to have a real-life view at your business’s healthcare expenses.  
  • Reviewing all reimbursement requests. An HRA software provider will review all reimbursement requests submitted by your employees. Not only does this ensure your employees get a quick turnaround on their requests via convenient notifications, but they feel comfortable knowing their private medical information is only being reviewed through a secured account.
  • Record maintenance. The IRS requires all personnel records to be stored for seven years. Having all your health records in the same place means you don't have to think twice about whether your files are complete or up to date.
  • Taxes. The annual tax filing is made so much easier by having all your tax records in one place, ready for reporting when the time comes!
  • HIPAA requirements. HIPAA laws protect all medical records, so it’s important to take necessary precautions to ensure you’re up to code. Through an HRA software provider, the records are secured, and your employees don’t need to worry about personal information being leaked to their boss.
  • Compliance with IRS regulations. Because HRAs are relatively new in the world of health care, the IRS is regularly updating laws. Instead of endlessly reading up on healthcare legislation to ensure your HRA system is up to code, HRA software providers are consistently updating their database to keep up with the newest requirements.  

With anything that involves legal compliance, it’s essential to find a reputable software provider you can trust with your administration.  

Don’t worry if this feels overwhelming– the support staff at Take Command is here to help! 

What to look for in your HRA software?

Because the penalty for failing to comply with HRA policy requirements is $100 per person per day, finding the right fit for an HRA software provider is a task that should involve some thoughtful research.

When choosing the best HRA software for you, some important considerations are: 

  • Do they ensure compliance with IRS regulations? The last thing you want to do is commit to a provider that doesn’t guarantee up-to-date functions. When looking for the software provider that best meets your needs, you should prioritize one that automatically updates alongside policy changes.  
  • Are they employee-friendly? Employees should be able to quickly and easily make and track reimbursement requests. There's little point in implementing an HRA plan if your employees can only access and navigate the required software with reference stacks of user manuals. 
  • Will it alleviate stress? The ideal HRA software should have a responsive and helpful support system, cloud-based access, provide automated notifications, and allow your software administrator to accurately and efficiently manage your business's HRA plan.

If you have questions about how to ensure your HRA software will work for you, feel free to reach out.

Our team will be happy to take you step by step through the process!

How do I find the best HRA administration software?

It’s absolutely possible to administer your HRA without the help of HRA administration software. However, considering the headache associated with maintaining records, staying up with compliance standards, and tiptoeing around HIPAA, we recommend looking into the benefits of using an HRA administration software. 

When looking for the best HRA administration software, consider the following:

  • Record Maintenance. As we mentioned earlier, the IRS requires all employee records be stored for 7 years.  
  • Privacy Laws. All medical records are protected by HIPAA. As a result, an employer is not permitted to administer their own HRA plan.  
  • Frequent Policy Changes. The IRS regularly updates policies around HRA administration. It’s essential to stay up to date with compliance terms to avoid legal ramifications and to protect employees.
  • Check out this article to learn more about how to select the best HRA administration software for you!

How to get started with your HRA administration software?

After you’ve found the best HRA software for your business, getting started is the easiest part!  

Step 1: Design your plan.

Meet with one of our experts to determine your budget, start date, and who on your team will be eligible to participate!  

Step 2: Onboard your team. 

We’ll reach out to your employees to help them with the onboarding process by:

  • Helping them select the plan that best fits their needs
  • Completing and filing all necessary paperwork
  • Giving them access to their personal portal
  • Answering any questions they may have about their plan or future access

Step 3: Begin!  

As soon as your team is onboarded, they can begin submitting reimbursement requests. We get to work immediately reviewing requests, maintaining records, and staying on top of all changing IRS regulations.  

And for you? We’ll send you complete reports regularly so you can keep a bird’s eye view of your HRA plan while staying out of the nitty-gritty details.