Custom Design
Design the ideal QSEHRA for
your team in just a few clicks.
Reimbursing your employees tax-free through a Small Business HRA (Qualified Small Employer Health Reimbursement Arrangement) has never been easier. Design and launch your QSEHRA plan in minutes with our HRA administration platform.
Many small business owners we talk to are wearing a few too many hats and don’t count health insurance expertise among their many talents. A lot of the small companies we help don’t have an HR department to manage their health benefits and many of them cite recruitment and retention woes as one of their biggest challenges. Another common denominator? Nearly all of them want to help their employees with health insurance costs.
That’s where QSEHRA administration comes in. As a QSEHRA administrator, we’ve invested in the small business experience when it comes to reimbursing employees for health insurance. Understanding that schedules are always tight, we’ve designed a small business benefits administration platform designed for speed and hands-off management. Our QSEHRA software does the heavy lifting so you can focus on what you do best.
There are several reasons why more and more small businesses across the country are signing up for QSEHRAs to take care of their employees.
In a tight labor market, it can be hard for small businesses without a health benefits plan to compete with larger employers for talent. And without the right people, it’s hard for small businesses to succeed. QSEHRA empowers small business owners to offer hands-off health benefits at a price they can afford.
You read that right. QSEHRA reimbursements are not subject to payroll tax, employer tax, or income tax, making it tax advantaged for everyone. It allows for the same tax advantages that large companies enjoy when it comes to offering employee benefits.
Employees can enjoy the benefits of QSEHRAs and HSAs together if they’re enrolled in a high-deductible health plan, if their QSEHRA reimburses for premiums only, and if they don’t double dip (i.e., they can’t get reimbursed through QSEHRA for something they paid for with an HSA).
Employees aren’t one size fits all, and their health benefits shouldn’t be either. QSEHRA allows employees to choose the plan that works best with their budget, doctors, and prescriptions.
A QSEHRA administrator acts as the bridge between employees and the QSEHRA plan, delivering a smooth experience, ensuring compliance, and effective communication for employees. Your QSEHRA administrator helps every step of the way, from plan setup and design to enrollment, employee communications, and onboarding to reporting and compliance to claims processing to ongoing support. In other words, they do the heavy lifting so you don’t have to worry about all the complexities and confusion surrounding health insurance.
Custom Design
Design the ideal QSEHRA for
your team in just a few clicks.
Simple, Yet Smart
Easy-to-use, mobile-friendly
interface for everyone.
Affordable
No setup fees. No long-term contracts.
Simple pricing.
Get up and running in 1–2 minutes. Seriously, it’s that easy.
Get started by answering a few questions about how you’d like your QSEHRA to work. We’ll create your legal plan documents and handle the paperwork and accounting for no cost. We put you in control and allow you to choose:
Once your plan documents are finalized, we’ll send out all of the IRS required communications to your employees, automatically.
And if employees have questions? We’re here to help! We’ll help employees setup their existing health plan for reimbursement or shop for a new one that covers their doctors and prescriptions. Our licensed health professionals are eager to help employees optimize their QSEHRA reimbursements.
Employees request reimbursement for insurance and medical bills (if allowed in your QSEHRA design) by snapping photos of receipts on their phones. No credit cards or complicated forms to deal with.
We’ll handle all of the record-keeping and send you (and your accountant or payroll specialist) a report each month. Never hassle with receipts or worry about privacy issues or compliance!
Is an HRA right for you? Tell us a little bit about you, and we’ll connect you with the right people.
QSEHRA administration is an important part of offering a Qualified Small Employer HRA. If you are considering reimbursing your employees tax-free for health insurance through a Qualified Small Employer HRA (QSEHRA), you’re probably wondering what to do about compliance, tax-time paperwork, onboarding, and other things you don’t have time for. Here’s how QSEHRA administration can take those things off your plate.
There’s a growing trend among small business owners to forego the traditional, one-size-fits-all employer-sponsored group plans and opt for a reimbursement model, sometimes called a defined contribution model or 401(K) style benefits.
Employees purchase an insurance plan that works best for them, employers reimburse them for the cost through a health reimbursement arrangement designed especially for small businesses with less than 50 employees. HRA administrators like Take Command help ensure it’s easy and simple for everyone with seamless QSEHRA management.
It’s easy to see why a QSEHRA is appealing. It’s budget friendly. It’s efficient. It’s flexible. It’s predictable.
But many considering this option start to wonder how easy it is to set up a QSEHRA and what the upkeep looks like in an already crammed schedule. We’re here to tell you that using a QSEHRA administration tool, QSEHRA administration platform, or third-party HRA administrator (like Take Command) will save you time, headaches, and even penalties if you have trouble correctly navigating the compliance requirements and complex rules. A QSEHRA administration tool will do the heavy lifting for you.
We get a lot of folks asking whether or not they can administer their own QSEHRA.
Our best advice?
Don’t even think about it.
For one, since we are dealing with health insurance and employees’ health, privacy is a big deal. Things could get pretty uncomfortable for everyone involved. Then there’s the whole issue with the HIPAA Privacy Rule, which is another layer of protection for employees’ private health information. It’s also time consuming for business owners to keep up with the medical receipts, maintain all the health information in a secure way, and handle the paperwork that comes with it.
If you have a misstep, civil penalties can range from $100 to $50,000 per incident with no jail time to more serious offenses resulting in up to $250,000 in fines and 10 years in prison, especially if information was taken under false pretenses or disclosed on purpose. No thank you.
Have we convinced you? We thought so. Save yourself the energy and potential violation penalties and use a third-party administrator.
While not all administration tools are the same, there are certain things that every HRA administer should do. Remember these as you research the best benefits software for companies like yours.
The great part about QSEHRA is that the plan can go into effect whenever you want it to. Just pick a start date. It’s as simple as that. For employees, they will have a special enrollment period to purchase health plans on the individual market when the QSEHRA begins, and then will renew or select a new plan each Open Enrollment after that (November 1–December 15 in most states).
Great question. QSEHRA can replace a group health plan but many small business owners use it as an on-ramp to offering health benefits. A rule to remember, however, is that QSEHRA cannot be offered in addition to a group health plan.
To determine if you’re company is eligible for QSEHRA, the only eligibility requirements are that you are, in fact, a small business (less than 50 full time equivalent employees) and do not offer a group health plan. For owner eligibility where you can participate in the plan, it would depend on how your business is set up.
There are a few QSEHRA reimbursement policies to remember. The most important one is that employees must be treated fairly in terms of their reimbursement amounts. The reimbursements are subject to annual maximums and become available to employees on a monthly basis. Unused funds stay with the employer and the reimbursements are funded solely by the employer, meaning employees can’t contribute. If this sounds confusing, don’t worry. A QSEHRA third party administrator will help you stay on track.
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