HRA Plans For Large Employers
Your team is our focus. We're in this together.
Switching from employer group health insurance to an HRA solution means switching from the status quo. We understand that your employees need to feel comfortable with a change in health insurance. That starts with:
- Consultative & custom plan design
- Change management best practices
- Employee plan shopping support
- Automated reimbursement options
- Ongoing employee support and account management
Design your custom HRA with our experts
You'll spend time with our expert design team to make sure your HRA will meet all your needs.
How should I structure my reimbursements?
If you have at least 50 full-time equivalent employees, then it will be important to offer them enough in reimbursements for them to afford their health insurance premiums in order to avoid any penalties from Uncle Sam.
How can I create classes for my employees?
You can separate your employees into different classes based on certain prescribed criteria (ie, location, full-time/part-time, etc), which allows you to set the right benefit for all of your employees depending on their situation.
Which HRA is right for my company?
For a company with at least 50 full-time equivalent employees, ICHRA is right for you. The QSEHRA is only allowed for smaller companies.
How long will the designing process take?
You should expect to hear from us within 2-5 business days. Once we receive the information needed and talk with you to understand the situation and goals, our design team will work with you to finalize a design (this typically takes a few more days).
Begin the process of communicating with employees
How should I communicate with my employees?
Communication is key for your employees to get the most out of their HRA. We recommend communicating early and often. Most of our clients communicate to their employees via email, but we’ve also seen memos and brochures as well.
Here’s what you are required to communicate:
- How much contribution an employee is eligible for in that given year
- How employees need to communicate their contribution amount to any health insurance exchange to which they apply for advance payment of the premium assistance tax credit.
- Help them understand that if the employee is not covered under minimum essential coverage for any month, the employee may be subject to tax for that month and reimbursements under the arrangement may be includible in gross income.
Here’s what we recommend communicating in addition to the above:
- Explain what an HRA is and what individual health insurance is
- Help your employees understand where to find and purchase individual insurance. Beware: federal rules prohibit employers from being involved in the actual choosing of an employee's provider or policy. The good news is our enrollment team can help them make a smart decision based on their needs.
- If you have an existing group healthcare policy, let employees know when it will be cancelled and when the HRA will take effect.
- Explain why the company is making this switch and what the benefits are for both employer and employees.
How do my employees set up their accounts?
It’s easy! Your employees will receive an email from our team prompting them to log in to our platform. They do not need to create an account; we’ve already created one for them. Their username is the email address where they are receiving onboarding reminder emails from us and the one you provided for us. If they have any trouble logging in, they can chat with our team at the bottom right hand corner of their screen and we would be pleased to walk them through it.
What is the best way for my employees to shop for insurance?
Shopping for health insurance doesn’t have to be frustrating and confusing. The easiest way for employees to shop for health insurance is on our platform. They will be able to see all of their options in their area and pricing based on their age, family size, etc. If they get stuck, they can set up a call with our enrollment team and someone can walk them through the process. We even have bilingual support if needed!
What if my employees have questions I can’t answer?
That’s what our team is here for. They can set up a call, chat with our team at the bottom right hand corner of our website, or email support@takecommandhealth.com.
How much time do my employees need to shop for plans?
Most employees that our enrollment team helps can enroll in a plan in thirty minutes. To speed things up, they should have their doctors names and prescription information ready so we can find plans that work with their needs.
Relax. It's time to enjoy your new benefits solution.
Our team will immediately get to work supporting you with reimbursements, compliance, reporting, and answering all of your employees' questions.
How do I reimburse my employees?
We recommend pushing through tax-free reimbursements on payroll (like you’re reimbursing for travel expenses or something). We’ve seen some business owners just write checks, pay cash, or use PayPal, etc. Up to the business owner!
How will I know if my employees actually buy insurance?
When your employees buy insurance, they’ll be asked to upload Proof of Coverage. Once they’ve uploaded this document and it’s been approved, then they can be set up for reimbursements.
How will I know how much to reimburse my employees each month?
We keep track of this for you, so you don’t have to. When you’re ready to reimburse your employees, you’ll reference your Reimbursement Statement on our portal, where we'll show you exactly how much each person is owed in a given time frame.
What happens if the number of my employees change?
No problem! You can manage your employee roster through your member portal. For new hires, you can easily add them to your employee roster through your member portal. When you add your employee, you'll be asked to enter their hire date so we can determine their eligibility date, based on any waiting periods you've set. (If you do not have an eligibility wait period in your plan, then their start date & eligibility date are the same). Once you hit submit, we'll send them an invitation to onboard onto the platform and help them get started.
When an employee leaves the company, you can easily remove them from your employee roster through the member portal. You can even set our system to remove them on their last day as soon as you receive their two week notice, if you want. When you log in to your member portal, be sure you're in your Employer profile, and navigate to the Employee Roster. Click on the box next to the employee you want to remove, and then click "Remove Employee.”
What if I have questions?
We’ve built a team just for you to help you be successful. It’s aptly called the client success team and they’re solely dedicated to meeting your needs.
Is an HRA right for you?
Let's connect! Tell us a little bit about you, and we'll connect you with the right people.
Schedule a Call
Let's block out some time to talk through your questions and see if an HRA is a good fit.
We look forward to talking with you.
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