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Employee Benefits Guide

Be employer of the month—at a budget you can afford.

Employee Benefits

Employee benefits are a must-have for most employers. Benefits can often boost morale and keep employees engaged with their jobs. According to a survey by The Harris Poll for Fortune, benefits can be the deciding factor in choosing between two offers. 

The bottom line?  Employees love benefits.

Take Command understands you want to provide your employees with great benefits. 

Our North Star is leveraging technology and expertise to help employers take care of their employees.

This guide is to help employers understand why benefits are important and provide some “out-of-the-box” solutions to your company's benefits packages.

What are employee benefits?

Employee benefits are any benefit provided to the employee in addition to compensation. Basically, it’s any perk offered above and beyond a paycheck. Employee benefits are linked to many positives.

  • Increases productivity
  • Fosters a sense of loyalty
  • Minimizes absenteeism
  • Helps with recruiting efforts
  • Boosts retention

As an employer, do you have to offer benefits?

Very few employee benefits are required by law and vary from state to state. This means there isn't one playbook or script to offer your employee benefits.

Benefits required by law:

  • Employer must provide employees time off to vote, serve on a jury, or service in the military
  • Pay state and federal unemployment taxes
  • Comply with the Federal Family and Medical Leave Act (FMLA)
  • Comply with states workers' compensation requirements
  • Contribute to state short-term disability programs (California, Hawaii, New Jersey, New York, and Rhode Island)

Now, benefits that are NOT required by law:

  • Health Plans (except in Hawaii and for employers with more than 50 employees)
  • Retirement Plans
  • Dental/Vision Plans
  • Life Insurance Plans
  • Paid vacations, holidays, or sick leave
  • Fringe Benefits (we'll talk more about these below)

Do small business have to offer benefits?

The Affordable Care Act states that small businesses with fewer than 50 employees do not have to offer health insurance benefits (or any benefits, for that matter) and will not be subject to a tax penalty. But there are plenty of great reasons to considering offering benefits, even if you aren't required to. 

Small businesses should offer employee benefits for a few reasons:

Small business benefits help small businesses attract and maintain talent in the midst of steep competition and unforeseen resignation. It also means simply taking care of your employees; benefits help them stay healthy, happy and productive!

And for some benefits, you can count on saving money during tax season by taking care of your employees.  

 

Why are employee benefits important?

The Great Resignation served as a wake-up call for millions of employers. According to the Boston Globe, approximately 3.9 million American workers left their jobs in June 2021. Recruitment efforts are equally challenging; 47% of job candidates declined job offers because they accepted an offer elsewhere (presumably with better compensation and benefits). 

As economic conditions change, data still shows many workers are burned out. Better workplace benefits are often a leading factor in why employees take on a new position.

One of the main reasons that employee retentions strategies are so important is that it costs more to recruit, hire, and train new employees than it does to retain quality employees.

In fact, studies show that even an $8 an hour employee can cost a company $3,500 in direct and indirect recruiting and training costs.

What's more, when the time does come to hire new employees, a high rate of retention is appealing to them; long-time employees means you must be doing something right!

A whopping 92% of employees say benefits are important to their overall job satisfaction, according to a report by the Society of Human Resource Management

But retention is important, too! It goes without saying that your business cannot thrive without your most trusted and valuable employees. That's why using employee benefits to promote job satisfaction is critical to your business.

According to the Society for Human Resource Management, there are some tried and true strategies that can be applied to your company culture that. 

  • employees want to be treated well and fairly, no matter what level of the company they work in - be an employer who listens well!
  • employees value trust between themselves and senior management
  • employees want to know their job is secure
  • employees want to feel they are using their skills and abilities - make it a point to regularly recognize employees and their achievements!
  • employees value compensation, and health benefits rank right up there with a paycheck

The good news, many of these work perks can be cost-friendly.

Popular Types of Employee Benefits

Health Plans

Healthcare is a key benefit for many employees. Health plans can come in a few different ways. Some examples include traditional group insurance, Health Reimbursement Arrangements (HRAs), vision/dental insurance, or an employee assistance program. 

Retirement Plans

Financial security allows employees to plan for their future. By providing a retirement plan, you are ensuring their future success. Plans can come in the form of pensions, 401ks, and many more options. 

Fringe Benefits

What are fringe benefits? Fringe benefits are often seen as non-traditional benefits. But as the labor market gets tighter, these non-traditional benefits may be the thing that sets employers apart.

In the Harris Poll Survey, millennials cited a flexible schedule as one of the top benefits they are looking for in an employer.  These types of benefits can be affordable and may have a tax benefit

Schedule a Call

Let's block out some time to talk through your questions and see if an HRA is a good fit.

We look forward to talking with you.

To save some back-and-forth scheduling, please select a time below that works for you. We'll give you a ring!

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Fringe Benefits Guide

Health & Wellness

By promoting healthy lifestyles for employees and their families, you are helping them lead happier lives. 

  • Fitness Reimbursements 
  • Discount Card Programs like Fresh Bennies
  • Telehealth (Teledocs, etc.) 
  • Mental Health Assistance (Better Help, Etc.)
  • Headspace/Calm Subscription
  • Wellness Challenges (Steps challenge, walkathon, healthy cooking class, Etc.)

Gary was diagnosed with pre-diabetes. Afraid of his health, Gary decided to make some lifestyle changes. He took advantage of his employee’s Fitness Reimbursement program and got a membership to a local gym. Through exercise and nutrition coaching, Gary lost 50 pounds and lowered his blood sugar levels to a normal range.

 

Gary lifestyle changes

I feel better than ever! Not only did I lose weight and get my body in shape, my anxiety is gone too. I feel both physically and mentally strong.

- Gary

Sharice noticed she was more anxious than normal and was feeling overwhelmed. She knew she needed help. Her employer offered therapy through an online service. Sharice was able to see a therapist on her schedule and be matched quickly. Therapy has helped her manage stress and new ways to cope with her anxiety. 

Sharice smiling

I always thought therapy was too expensive and the wait for an appointment was too long. I’m so glad I was able to connect with a therapist quickly. I’m more centered and prepared for life’s challenges.

- Sharice

Work Solutions

On-the-job benefits can keep employees engaged and motivated. By offering workplace benefits, employers have the opportunity to feel connected and rejuvenated.

  • Professional Development 
  • Cellphone Plan
  • Remote Work Credit
  • Food Delivery Credits
  • Manicures/Massage
  • Bring Your Dog to Work
  • Nap Pods
  • Snack Bar
  • New Hire Welcome Package
  • Sign-On Bonus
  • Home Office Improvement Incentives for Remote Workers 
  • Casual Dress Codes
  • Flexible Work Schedules 
  • Performance Bonus 
  • Stock Options 
  • Leadership Coaching 
  • Paid Time-off

When Theresa's youngest child wouldn't sleep through the night, she was left exhausted and frustrated. At work, her job created space for nap pods. They weren't the high-tech Google nap pods but a private space with a recliner and couch. Theresa was able to take a short nap while on the clock. After rest, she felt more motivated to finish her work day.

Theresa motivated to work after rest

Our nap pods allowed me to get the rest I needed so I could stay motivated on the clock. Sometimes, it’s important to take a step back.

- Theresa

Joe just started a new job that allows him to work from home. His new employer has a home office improvement incentive that allowed him to set up a comfortable space inside his house. 

AdobeStock_134348229-3

I finally have my dream workspace. I feel comfortable and more productive.

- Joe

Life Solutions

Life happens. Help employees manage their home life with life solution-based benefits.

  • Back-Up Daycare Credit
  • Tutoring Discounts
  • Corporate Discounts 
  • Unlimited Vacation
  • Tuition Reimbursement
  • Debt Repayment
  • Doggy Daycare
  • Pet Savings
  • Prepaid Legal Service
  • Identity Theft Protection
  • Financial Counseling + Financial Planning Resources 
  • Event and Concert Tickets 
  • Life Insurance
  • Short-term Disability
  • Long-term Disability

Emily was the first person in her family to go to college. But during her second year, she had to leave to get a full-time job. With her company's tuition reimbursement program, she could return to school part-time to complete her business degree.

Emily at college

I never thought I would be able to afford to go back to college. My job helped me realize my dream and my family is so proud of me.

- Emily

Throughout most of Amelia’s career, she only had a couple weeks of vacation. It was usually used for family obligations and short travel. When her company switched to unlimited vacation days, Amelia was able to plan her dream vacation overseas.

Amelia on vacation

I never thought I would have enough vacation days to go on a long vacation. I was able to see 4 different countries.

- Amelia

How much do employee benefits cost?

Most employee benefits come at a cost. According to the U.S. Bureau of Labor Statistics, employee benefits are about 30% of total employee compensation costs. It’s important to understand the tax benefits of offering employee benefits. Even some fringe benefits are outlined by the IRS. 

Total Compensation Cost Graphic

How to choose which employee benefits to offer?

With so many benefit options, it’s hard to choose. The best place to start is to align with your company goals. Understand what you what from your company and what type of employer you want to be. The next step would be to understand the needs of your employees. Understanding how to engage your employees is key to driving effective change. 

Benefits for Today's Workforce

In today’s workforce, millennials (ages 25-40) make up 35% and by 2030 that number jumps to 75%.

When deciding what benefits to offer, it’s important to understand how this generation works. Millennials are adventure seeking, tech savvy, and highly educated.

In several studies, millennials rank work-life balance at the top of their list for employee satisfaction. Work-life balance can have different meanings for different people. But 

  • Flexible Schedule
  • Remote Work
  • Unlimited Vacation/Time-off
  • Dedicated Mental Health Days

While Millennials are looking for more balance, they’re also incredibility motived. This generation strives for growth and learning opportunities both professionally and outside of work.

A Deloitte survey ranked professional growth and learning as a top reasons they chose to work for their current employer.

They also cited purpose meaning Millennials are looking for a higher meaning. 

  • Professional Development
  • Learning Budget
  • Support for Employee’s Volunteer Work

Remember, when we said Millennials are highly-educated? Well, that comes at a cost. 35% of young Americans say student loans impact how they buy daily necessitates. In addition to a higher salary, Millennials are looking for financial benefits that help them get out of debt.

  • Student Loan Repayment Programs
  • Performance Bonuses 
  • Sign-On Bonus
  • Home Office Improvement Incentives for Remote Workers 
  • Cellphone Plan
How to manage your employee benefits?

Benefits administration can be a time-consuming task. To efficiently and minimize headaches, here are a few tips. 

  • Partner with a benefits administrator like Take Command for HRA benefits 
  • Hire a benefits specialist
  • Communicate changes and benefit details to employees
  • Get employee feedback 

For health benefits, find an HRA administrator that does all the heavy lifting for you, including onboarding employees, reporting, and keeping you compliant. Watch our HRA administration platform demo here!

How to get started offering benefits

It’s important to weigh your options and cost vs. benefits. Speak with your benefits broker to help you decide what benefits fit your employees’ needs. 

Here are a few things to think about when getting started:

  • What is your budget?
  • What is your timeline for rolling out benefits? 
  • What type of benefits would be the best fit for your company and your employees' needs? 
How much do employers pay for health insurance?

Health insurance is costly no matter what your choice is. As an employer, it can be even more so. Many employers are being forced to look at other ways to supply health benefits due to the rise in the cost of living, the rise of inflation, and the Great Resignation.  

The cost for employers contributing to health insurance has increased 368% over the last 14 years.

In general, employers pay for 83% of single coverage employee health insurance plans and 73% for family coverage on average. In other words, employer-sponsored health insurance costs provided by the Employer were $7,470 for single coverage and $21,342 for family coverage. 

If it's so expensive, why do employers offer this benefit? 

Great question. 

Companies do NOT have to offer health insurance as a part of their benefit package, but many do for the following reasons: Helps hire and retain the best workers, feel they have the responsibility to provide this, encourages productivity, know their employees cannot afford it on their own, and lastly, the tax benefits. 

 

How do you calculate employee benefits?

Calculating employee benefits has a specific formula. This is done by taking the total annual amount spent by the company on benefits and dividing it by the total annual amount spent on salary. 

Hands down, health insurance is the most expensive benefit that employers offer. 

There is a lot more behind the scenes than meets the eye for the Employer when selecting benefits. They need to review what they have and if employees will use it, budget, and whether their employees want the benefit. Employers will often contemplate what their employees want and need to make sure they are able to meet those expectations. They take these measures to minimize the risk of failure. 

What are the best employer insurance plans?

The best employer insurance plans are going to offer Medical, Dental and Vision benefits. Employers need to pick a plan with a healthy preventative care plan (also known as a qualified health plan or one that meets minimum essential overage) with little or no charge. They also need to pay as much as the employees' premium as possible. Other options for plans would include Mental Health benefits and life insurance. 

Shopping as an employer in comparison as an individual has several things in common. Selecting a policy with low deductibles and minimal to zero copays is the goal. Obviously, you want to have good benefits before meeting a deductible and making the insurance plan work for your budget.  

What are the health insurance employer contribution rules?

The Affordable Care Act (ACA) does not specify a set amount that employers must contribute, although some insurance carriers or states require employers to cover at least 50 percent of the premium for employee-only coverage. This rule is meant to persuade more employees to join the health plan in an attempt to prevent only those prone to sickness in signing up in turn causing a high-risk group to the insurer. 

More and more, traditional group health plans are shifting more of the financial burden to employees, either with a high deductible or high employee contribution coming out of their paychecks. 

This is a challenge that HRAs like QSEHRA and ICHRA solve for. There are affordability rules in place to ensure that employee contributions to health insurance are affordable for the employees. According to our own research, the majority of our HRA clients are covering a larger portion of the lowest cost silver plan for employees than the national average employer contribution, meaning HRAs are helping employees afford health insurance. 

 

Are there employer health insurance requirements?

The provisions of the Affordable Care Act (ACA) decide whether an employer must offer health insurance or not.  

In most states, small businesses with fewer than 50 full-time employees have no legal requirement to offer health insurance.  

Health insurance coverage must be offered to all full-time employees, meaning those that work 30 hours or more per week.  

Small businesses do not have to extend the offer of health insurance to part-time employees (under 30 hours a week). Although, if an employer offers the health insurance to one part time employee, then the employer must offer it to all part time employees. 

Employers also do not have to contribute to paying the premiums for dependents. Some employers do this but are under no obligation. 

Employers' decision to offer health insurance as a part of their benefit package is a hard and expensive decision. It can equally be just as rewarding to offer HRA plans as well. It comes down to truthfully how Employers can save money but also supply the care their employees need the most. 

Schedule a Call

Let's block out some time to talk through your questions and see if an HRA is a good fit.

We look forward to talking with you.

To save some back-and-forth scheduling, please select a time below that works for you. We'll give you a ring!

Are you a broker or benefits consultant? Before scheduling, please join our next live webinar or check out our broker program.

Disclaimer: We’re licensed health insurance agents, HRA plan administrators, and experienced HRA practitioners, but we are not licensed tax professionals—please don’t treat our advice as such. Practical knowledge and links to relevant IRS regulations and legal resources are provided throughout this guide.

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