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ICHRA administration tool
ICHRA

Choosing an ICHRA administration tool

Are you choosing an ICHRA administration tool for the Individual Coverage HRA? With the ICHRA, more employee classes, no contribution minimum or maximums, and no company size limit means that more businesses will be able to enjoy the benefits of HRAs with a lot more flexibility than ICHRA's predecessor. But remember, with more employee classes comes more responsibility. Same goes with larger companies with more employees to administer the benefit to. It sounds like a lot more work, right? That's where our ICHRA administration tools comes in.

What is ICHRA administration?

ICHRA administration is software designed to alleviate the administrative burden of managing an HRA. In one easy to use platform, it should help you remain compliant, generate the legal paperwork and reporting, ensure your employees' privacy, help your employees enroll in health insurance, and much more. In other words, the right ICHRA administrator will do the heavy lifting for you.

Here's what to keep in mind when selecting an ICHRA provider.

Ask our experts which option is best for your business

What should ICHRA administration software do?

Help with ICHRA compliance

There are many rules and regulations surrounding ICHRA and other HRAs, the details of which can change year over year. You shouldn't have to keep track of this; an ICHRA administration tool should have built-in, automatic updates to ensure compliance. ICHRA software should include the following features: 

  • Legal plan and summary plan description (SPD). 
  • A means of collecting and storing employees’ electronic signatures. 
  • Privacy features that ensure the company does not view employees’ protected health information (PHI). 
  • ERISA compliance. 
  • Documentation regarding appeal requirements, notifications, and procedures. 
  • Continued coverage of dependent children up to age 26. 
  • Automated notice requirements for employees’ eligibility and annual allowance. 

Get peace-of-mind knowing you are taking care of your team and enjoy a quick setup so you can get back to doing what you love—running your business.

Wondering how our platform might work for you? Ask us. 

Help employees get the most out of their ICHRA

If a traditional group plan is being replaced by an ICHRA, it's important to make the transition as smooth and easy as possible for your employees. Change can be hard, but this doesn't have to be! Communicate early and often, and give them the resources for them to choose their own plan stress-free.  Our data-driven platform can help your employees search for plans based on their needs, their doctors and their prescriptions. 

Employee features should also include: 

  • Robust on-boarding and online support.
  • An employee welcome letter and other employee communications. 
  • Resources to help employees decide which policy to purchase. 
  • Online and mobile access to their account with instant receipt upload feature. 
  • HSA compatibility.
  • A simple way for employees to make reimbursement requests. 
  • A way for employees to track reimbursements over time. 

Offer easy-to-use features for employers or benefits consultants.

Whether you're the plan administrator on staff or a benefits consultant helping a client, an ICHRA administration tool should make it easy to manage the ICHRA, track reimbursements, and comply with all reporting requirements.  

Key features include: 

  • Easy setup
  • Support for understanding affordability and premium tax credits and how those affect employees.
  • Cloud-based account access. 
  • Real-time access to accounting information. 
  • An easy way to manage employee enrollment in the ICHRA. 
  • A way to track and record reimbursements (and send automatic notice of reimbursement decisions to employees). 
  • Online, automatic annual renewal. 

A good ICHRA administrative tool will give the plan administrator the training and ongoing support needed to keep the ICHRA compliant and running smoothly.   

How much does ICHRA administration cost?

ICHRA administration costs may vary based on vendor, but Take Command's platform stats at $15 per employee per month. 

What's the best ICHRA administrator? 

What we recommend is that you choose an ICHRA administrator that has the experience, the technology, and the customer service necessary to help you and your employees get the most out of their ICHRA. In our humble opinion, Take Command checks all the boxes here. 

Take Command is the only ICHRA administrator to offer personalized, hands-on enrollment support for employees shopping for a health plan.

We've been updating our platform based on lessons learned from helping hundreds of clients with a different but similar type of HRA, QSEHRA. Both HRAs are aimed at the same thing: offering tax-free benefits and more affordability than traditional group plans and more autonomy in individual plan choices with better healthcare for all. They just cater to slightly different crowds; QSEHRA is better for a small business that doesn't offer a group plan and ICHRA is better for any size company that is looking for a better option than a pricey group plan.

If you choose to work with Take Command's ICHRA administration software, here's what to expect.

For employees: 

  • To make the transition for your employees as easy as possible, we offer a data-driven platform to help them pick the best on- or off-exchange plan based on their preferred doctors, unique needs and prescriptions. 
  • Our customized portal allows them to enroll in the ICHRA online, view their ICHRA documents, submit medical expenses (if allowed), and upload their proof of coverage for compliance checks. 

For plan administrators or benefits consultants: 

  • We handle all the legal work and make tax season easy and painless 
  • We offer employee on-boarding and continued support for fielding questions 
  • An easy and quick online signup process 
  • A customized admin portal allows the plan administrator or benefits consultant to review and approve ICHRA documents, view monthly reimbursement reports, add/remove employees, manage subscriptions, update payment information, and see overview information about ICHRAs.

84% of our clients spend less than an hour a month administering their HRA.

Next steps

Is your company or client going to be a part of this exciting change? Chat with our team with any questions you may have about these new, tax-friendly benefits or check out our new ICHRA Guide for more information on its background, setup process, ICHRA requirements, and ICHRA rules

Ask our experts how to get started today (it's easy!)

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